Heads Up QBO Payroll Users

Be sure you check this setting before December 31, 2024!

Starting in January 2025 for tax season 2024, we will no longer be printing and mailing W-2 tax forms as part of your QuickBooks Online Payroll subscription.

What’s happening?

Year-end W-2 tax forms will now cost $4 per employee to print and mail. We’ll continue to e-file on your behalf and send an electronic copy to employees, as part of your subscription.

What do I need to do?

To avoid paying the printing and mailing fees, you must change your W-2 settings on or before January 3, 2025 by logging into your QuickBooks Online Payroll account and choosing Payroll Settings then Form W-2 printing. If you change these settings, you will need to download, print, and mail W-2s yourself, or ask your employees to consent to paperless W-2s in QuickBooks Workforce.

What if I do nothing?

If you have set up QuickBooks Payroll to automatically pay and file taxes for you, we handle your W-2s by default. We will continue to print and mail your W-2s at the new price of $4 per employee.